Saturday, August 28, 2010

Business continuity plan

by Khairul Izzuan Ahmad

Dengan Nama Allah yang Maha Pemurah lagi Maha Pengasihani

Business Continuity defines as a comprehensive managed effort to prioritize key business process, identify significant threat to normal operation and plan mitigation (improvement) strategies to ensure effective and efficient organizational response to the challenges that surface during and after a crisis. Therefore, business continuity plan will ensure that all the business records are protected from any contingency of being damages by unexpected events. This is very important due to the status of records as evidence and essential for the continuance of business operation as a whole

To prevent a disaster from damaging the business records, organizations must first recognize the potential disasters. The most common threats to record include damaged cause by fire, water, theft, system failures, computer viruses, vandalism, and sabotage. Other potential disaster also can come from adverse environmental condition.

Most modern paper stock is undergoing a continual process of deterioration caused by the high level of paper and acidity, and the problem is intensified by atmospheric pollution. Records maintained on microform or magnetic media are also highly susceptible to deterioration if appropriate are not taken to regulate temperature, humidity, population and lighting. Therefore, organization needs to prepare a disaster planning or contingency plan for coping with any disaster.

Document Imaging System as a part of Record Management : Introduction

By Khairul Izzuan Ahmad

Dengan Nama Allah yang Maha Pemurah lagi Maha Pengasihani

Document imaging is one of field in record management and it are important to manage document in electronically. In this section will discuss about what is document imaging itself, the benefit of document imaging system and what the basic methods must do when want develop document imaging system.

What is document imaging
Document imaging is the conversion of paper documents into electronic images on your computer. When the document have been convert into imaging through computer, these document can be retrieved effortlessly in seconds.

Benefit of document imaging system

Fast retrieval
Imaging lets you find documents quickly without leaving your desk.

Flexible indexing
Imaging can index documents in several different ways simultaneously. Indexing paper and microfilm in more than one way is awkward, costly and time consuming.

Full text search
Imaging system can retrieve files bay any word or phrase in the document. A capability that is impossible with paper or microfiche.

No lost files
Imaged documents remain in their folders when being viewed, so none are lost or misplaced.

Digital Archiving
The risk or loss or damage to paper or electronic records is reduce wit document imaging system.

As conclusion, document imaging system have many benefit and its suitable to implement for any organization to run their business effective and efficiently.


Nabil M. Hewahi & Mohammed Hannoush, Document imaging system, 1-15, Retrieved February 01, 2010 from: http//

Thursday, August 26, 2010

Roles of Archivist.

By The Society of American Archivist.

Dengan Nama Allah yang Maha Pemurah lagi Maha Pengasihani.

Setiap pegawai mempunai tanggungjawab professional masing dan tidak terkecuali Pegawai arkib atau pengurus rekod itu sendiri. Di sini telah disenaraikan tanggungjawab professional atau kod etika pegawai arkib yang dipetik dari Laman web rasmi The Society of American Archivist.


The Code of Ethics for Archivists establishes standards for the archival profession. It introduces new members of the profession to those standards, reminds experienced archivists of their professional responsibilities, and serves as a model for institutional policies. It also is intended to inspire public confidence in the profession.

This code provides an ethical framework to guide members of the profession. It does not provide the solution to specific problems.

The term “archivist” as used in this code encompasses all those concerned with the selection, control, care, preservation, and administration of historical and documentary records of enduring value.

I. Purpose

The Society of American Archivists recognizes the importance of educating the profession and general public about archival ethics by codifying ethical principles to guide the work of archivists. This code provides a set of principles to which archivists aspire.

II. Professional Relationships

Archivists select, preserve, and make available historical and documentary records of enduring value. Archivists cooperate, collaborate, and respect each institution and its mission and collecting policy. Respect and cooperation form the basis of all professional relationships with colleagues and users.

III. Judgment

Archivists should exercise professional judgment in acquiring, appraising, and processing historical materials. They should not allow personal beliefs or perspectives to affect their decisions.

IV. Trust

Archivists should not profit or otherwise benefit from their privileged access to and control of historical records and documentary materials.

V. Authenticity and Integrity

Archivists strive to preserve and protect the authenticity of records in their holdings by documenting their creation and use in hard copy and electronic formats. They have a fundamental obligation to preserve the intellectual and physical integrity of those records.

Archivists may not alter, manipulate, or destroy data or records to conceal facts or distort evidence.

VI. Access

Archivists strive to promote open and equitable access to their services and the records in their care without discrimination or preferential treatment, and in accordance with legal requirements, cultural sensitivities, and institutional policies. Archivists recognize their responsibility to promote the use of records as a fundamental purpose of the keeping of archives. Archivists may place restrictions on access for the protection of privacy or confidentiality of information in the records.

VII. Privacy

Archivists protect the privacy rights of donors and individuals or groups who are the subject of records. They respect all users’ right to privacy by maintaining the confidentiality of their research and protecting any personal information collected about them in accordance with the institution’s security procedures.

VIII. Security/Protection

Archivists protect all documentary materials for which they are responsible and guard them against defacement, physical damage, deterioration, and theft. Archivists should cooperate with colleagues and law enforcement agencies to apprehend and prosecute thieves and vandals.

IX. Law

Archivists must uphold all federal, state, and local laws.

Kesimpulan yang dapat dibuat disini, kod-kod etika ini haruslah diikuti oleh sesiapa sahaja yang berkecimpung dalam pengurusan rekod dan pengurusan bahan-bahan bersejarah serta mereka yang berada didalam bidang pengurusan maklumat. diharap dengan kod etika ini, dapat melahirkan "Archivist" yang cemerlang dan berkualiti dalam memelihara khazanah negara yang tidak ternilai harganya..

Approved by the SAA Council, February 5, 2005


Ahlan Wa sahlan Ya Ramadhan

Dengan Nama Allah yang Maha Pemurah lagi Maha Pengasihani.

Ramadan tiba lagi, sekali lagi berpeluang berpuasa dan beramal dibulan yang mulia ini.disini saya ingi mengucapkan selamat menyambut Ramadhan kepada semua kaum muslimin dan muslimat dan mendoakan agar Allah Taala merahmati kita umat Islam dunia dan Akhirat..

Tulus Ikhlas.
Khairul Izzuan Ahmad